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OIT HelpDesk - Knowledge Base / Software/Applications/Clients / Outlook for Windows / General /

How do I move my autocomplete "From" list from one computer to another?

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Outlook 2010

Unlike earlier versions of Outlook that store the nickname cache in a file on your hard drive, Outlook 2010 stores the nickname cache in your primary message store.

Outlook 2007

You must exit Microsoft Office Outlook before starting the following procedure. The names will be included in the AutoComplete list when you restart Outlook.

  1. On your old computer, choose one of the following:
    • Microsoft Windows XP Go to Start and choose Search. Search for *.NK2. On the More Advanced Options list, check Search hidden files and folders. Once you find the file, right-click profile name.NK2, and then click Copy.
    • Windows Vista Go Start and choose Search. Click on Advanced Search. Search for *.NK2 and check the "Index non-indexed, hidden, and system files" box. Right-click profile name.NK2, and then click Copy.

    Tip: You can copy the file to removable media, such as a floppy disk or a CD, and then copy the file to the correct location on your new computer. Or you can attach the file to an e-mail message and send the message to yourself. On the new computer, open the attachment in Outlook, and then save it to the correct location.

  2. On the computer where you want to populate the AutoComplete list, use the directions above to find the *.NK2 file.
  3. Copy the file to this folder.
  4. If the Outlook user profile name is different on the computer where you are moving the .NK2 file, you must rename the file with the Outlook user profile name that is being used on the new computer, after you copy the file to the correct folder. For example, if you move Kim Akers.NK2 from the original computer with an Outlook user profile name of Kim Akers, and you copy the Kim Akers.NK2 file to the new computer, you must rename the file with the Outlook profile name that is being used on the new computer.
  5. When prompted about replacing the existing file, click Yes.
  6. Open Outlook to view the changes to the AutoComplete list.

Outlook 2003

  1. On the computer with the saved AutoComplete names, Close Outlook.
  2. Go to drive:\Documents and Settings\user name\Application Data\Microsoft\Outlook.
    Note Depending on your file settings, this folder might be hidden. To view the files in this folder, do one of the following:
    Microsoft Windows XP
    1. Click Start, and then click My Computer.
    2. On the Tools menu, click Folder Options.
    3. Click the View tab, and then, under Advanced settings, under Hidden files and folders, click Show hidden files and folders.
  3. Right-click profile name.nk2, and then click Copy.
    Tip You can copy the file to removable media, such as a floppy disk or a CD, and then copy the file to the correct location on the other computer. Or you can attach the file to an e-mail message and send the message to yourself. On the new computer, open the attachment in Outlook, and then save it to the correct location.
  4. On the computer where you want to populate the AutoComplete feature, copy the file to drive:\Documents and Settings\user name\Application Data\Microsoft\Outlook.
  5. If the Outlook user profile name is different on the computer where you are moving the .nk2 file, you must rename the file with the same Outlook user profile name after you copy it to the correct folder. For example, if you move Kim Akers.nk2 from the original computer with an Outlook user profile name of Kim Akers, and you copy the Kim Akers.nk2 file to the new computer, you must rename it with the Outlook profile name being used on the new computer.
  6. When prompted about replacing the existing file, click Yes.
  7. Open Outlook to view changes.
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